Logistics Executive

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Department:  Logistics
Position Title: Logistics Executive
Reports To: Senior Logistics Executive

About the Role:
Handles and control administrative flow of supply chain to ensure smooth operation with no delay in order fulfilment.
Liaise with overseas partners for collection/delivery to meet the deadlines especially orders with launch dates.
Liaise with local delivery company for collection/delivery to retail stores as well as wholesales customers. Ensure stocks sufficiency in the stores.
 
Key Accountability & Responsibilities:
Warehousing

• Responsible for timely and accurate update of supply chain matters within the system.
• Ensure transfer orders are posted on time.
• Monitoring of integration & resolve the issue.
• Assists in liaising with warehouse and other departments for order releasing and requirement.
• Releasing incoming shipment for warehouse to do receiving and reserve stocks for different channel.
• Involvement in regular rolling stocktake exercises to ensure accurate stock in system vs physical.
• Assist in daily management of supply chain operations execution, handle operational issues associated with supply or demand volatility in warehouse and sales store including - but not limited to - supply constraints, or transportation issues, compliance issues or unexpected demands.

Local Delivery

• Communication deliveries schedule with Operations team on a regular basis.
• Process and plan delivery schedule. Work with various internal departments as well as external parties on the delivery arrangements. Liaise closely with the driver on the delivery.
• Maintain record of the order and submit hard copy to relevant department for posting.
• Support logistic activities for company’s retail activities.

 
Shipping

• Check invoice against quotation & input inside system for tracking.
• Liaise with regional partners on orders releasing and support their logistics team in providing the relevant details.
• Coordinate with overseas colleagues in shipment arrangements and required paperwork.
• Follow-up with vendor on order readiness and ensure required documents are provided.
• Work with forwarding agent for shipping arrangements and quote comparison.
• Checking on Form D, Invoice and packing list.

 
Others

• Work closely with Operation, Merchandise, Marketing, Finance, 3PLs.
• Transfer order creation. Includes but not limit to weekly stock replenishment to the stores, marketing request, defective stocks transfer from WH etc.
• Updating of documents from time-to-time basis.
• Any other ad-hoc duties assigned.

 
Key contacts:

• Operations                                          
• Logistics
• Finance
• System Analyst            

 
Key attributes:

• Proactive
• Strong assertiveness
• Excellent planning and analytical skills
• Understanding of inventory and distribution
• Effective time management & prioritization skills
• Meticulous with an eye for details
• Resourceful, fast, and efficient and able to work independently

 
Suggested Qualifications and Experience:

• Diploma holder in logistics and supply chain management
• Possess 2 years of experience in supply chain
• Good interpersonal and communication
• Strong coordination ability
• Good problem-solving skills
• Proficient in Microsoft Excel basics (i.e. VLOOKUP, Pivot Table)

 
Decision making:

• Delivery dates & Coordination
• Freight cost

 
After consultation with manager or others

• Brief of approval requests that the role requires further consultation to fulfil her course of task(s).

 
Key contacts:
Internal
Marketing / Store Development Planning
Brand and retail managers
Finance
Merchandising

External
Customers
Vendors

We will connect with you within a week if you are being shortlisted.​